The management application to manage your business expenses.
Automated expense report management
Accounting entries generated
No advance of costs
An application to manage all of your cards.
An online management application to manage everything in real time.
The online application allows you to import, track and manage your users in real time. Each user can be assigned a specific level of access: user, manager, administrator or accountant. Access to the application is free and completely secure.
Grouped export & management.
All expenses are exportable free of charge and in different formats. It is possible to filter with several criteria in order to obtain a precise view of your purchases. The grouped management of expenses allows mass modification of these.
Count and feed.
The funds are kept with our partner bank BNP Paribas Fortis. The account can be fed in three ways:
- SEPA transfer with dedicated IBAN.
- Automatic or scheduled debit
- Express loading by credit card.
Controlled expenses at all times.
Approval of expenses.
Depending on the needs of the business, an expenditure validation workflow can be set up. Fully configurable, it allows the manager, administrator or accountant to verify the accuracy of expenses before their accounting integration.
Business and analytical codes.
Each expense can be tagged with an account code and / or an analytical code. These codes will allow you to monitor by department and type of expense. The account code can also be used to perform customer re-invoicing.
SMS & Security alert.
SMS alerts can be configured according to spending limits. The manager receives alerts when one of these limits is exceeded. If the maximum limit is reached, the card simply rejects the payment.
The power of accounting at your service.
Recovery of VAT.
Mooncard allows you to safely recover VAT on business expenses. For each expenditure, the part of recoverable VAT is calculated. At any time, it is possible to view or export all the expenses incurred with their supporting documents in order to facilitate the VAT recovery declaration.
Return of supporting documents.
For each expense, an SMS is sent to the cardholder asking them to take a photo of their expense receipt. Automatic reminders can be programmed in case of forgetting. Archiving with probative value is applied to each documentary evidence and makes them enforceable against the tax authorities and URSSAF.
Mooncard copies your company's chart of accounts and accounting in order to generate tailor-made accounting entries. They can then be imported directly into all accounting software available on the market, either via a spreadsheet file or via an API connection.
Additional features for all uses.
Entering off-card charges.
Users who do not wish to equip themselves with cards can record expenses through the expense entry tool. Expenses and supporting documents are part of the exports. This tool is billed at € 7.50 per month of use. The tool is available free of charge for users with a Corporate, Mobility or X license.
The mileage allowance calculation tool allows each user to enter their vehicle and their trips. Depending on the applicable scale in force, the amount of mileage allowances linked to the user will be calculated.
Software and API integration.
Mooncard has connectors to most accounting, ERP or fleet management software on the market. The Mooncard API is free and 100% accessible to developers.
Visa payment card
100% petrol stations, car parks, tolls, repairs
€ 10 professional expenses = 5 Miles on your Flying Blue account
Need more information ?
.Our team is available Monday to Friday from 9 a.m. to 7 p.m. to present the Mooncard solution to you and work with you to design a tailor-made quote corresponding to your business needs.